The City of Grand Prairie Engineering Department is responsible for the review and release for construction of all new construction and reconstruction projects within the City limits as well as within its ETJ. The Engineering Department also assists Developers and Engineers of Record in assuring that all public improvements for construction are designed to meet current City specifications.
The Civil Engineering Plan Submittal Process is intended as a guide to aid Developers and Engineers through the City’s civil engineering plan submittal process and to meet approval requirements. The City of Grand Prairie’s Engineering Department reserves the right to request additional information necessary to complete the review of specific development projects in addition to the following information list.
You may also view the Civil Engineering Plan Submittal Flow Chart, included in the Submittal Process packet.
The links below expand to view specific sections of the Civil Engineering Plan Submittal Process.
1. Schedule a Pre-Development Conference
A Pre-Development conference is a preliminary informational meeting between an applicant and staff. This meeting is used to help the applicant prepare a development application for submission to the Planning Department, and/or identify any major issues that the proposed project may encounter after submission. A Pre-Development conference is recommended when submitting for any site plans or specific use permits, but is not a mandatory part of the development process. To schedule a Pre-Application Conference through the Planning Department, please visit the Development Process page.
All necessary City of Grand Prairie Planning applications must be submitted prior to construction plan review. Please call 972-237-8255 for more information.
2. Obtain Record Drawings
The Engineer of Record or licensed professional is responsible for obtaining and reviewing record drawings of all existing improvements and shall verify information related to paving and underground utilities within, adjacent to, and associated with the project area. Record Drawings may be obtained from the Engineering department by appointment. Please contact the Engineering Department at 972-237-8321 or email@example.com to schedule an appointment.
3. Obtain and Review Design Manuals
The Engineer of Record is responsible for obtaining and reviewing all City of Grand Prairie design manuals and related documents as well as Federal, State, and local project specific associated documents.
All civil engineering plans and related reports submitted for review and approval must be prepared under the direct supervision of a licensed Professional Engineer registered in the State of Texas, and shall bear the seal of the Engineer of Record. All plans shall include minimum site specific civil sheets (per the Unified Development Code (UDC) Articles 12, 14, and 15) in addition to the following mandatory sheets:
- Cover Sheet
- Plat (recorded or pending version)
- General Notes and Sheet Index
- Right-of-way Strip map (if applicable)
- Dimensional Control Plan
- Erosion Control Plan
- Landscape for required detention
- Site Specific Detail Sheet(s)
- City Standard Detail Sheet(s)
- City Standard Testing Notes
All projects shall be tied to at least two (2) of the City of Grand Prairie’s GPS monuments with horizontal and vertical control points clearly defined in the plans. Monument information must be shown on each design sheet for reference.
All work and materials shall be in accordance with the City of Grand Prairie Construction Standards and Specifications and the North Central Texas Council of Governments (NCTCOG) Public Works Construction Standards. Should a conflict be found between publications, the City of Grand Prairie Standards and Specifications shall take precedence. In the event that an item is not covered by the City of Grand Prairie Construction Standards and Specifications, the most current edition of NCTCOG Public Works Construction Standards shall apply. Reference to any other documents contained in the project specifications shall be made to the latest edition of such documents, and shall include the referenced specification in its entirety.
- Note that if civil engineering plans are submitted for review prior to site plan/plat approval, changes to the plans may be required as a result of site plan/plat approval conditions.
- Beginning October 1, 2017, should a construction project require the interruption of traffic on any existing roadway, or the closure of any shoulder or alley, a detailed traffic control plan shall be included in accordance with the Texas Manual on Uniform Traffic Control Devices (TMUTCD). This may be provided separately if not provided by the project design engineer, but it must be submitted to the Transportation Services department prior to the release of the plans.
- Development projects requiring off-site extensions of public utilities may be eligible for pro-rata reimbursements or impact fee credits as detailed in Article 22 of the Unified Development Code (UDC), in accordance with Article 12 of the UDC, at the option of the City.
- It is the Developer’s responsibility to establish any pro-rata prior to project completion and acceptance.
Easements by Separate Instrument (Offsite Easements) – All easements by separate instrument, as necessary for the completion of all improvements shown in the construction drawings, must be submitted to the City for review prior to filing at the County, and prior to release of construction. All offsite easements must be executed prior to the release of a construction permit.
Every attempt by the Engineer of Record shall be made to ensure that all civil engineering plans are complete and comprehensible. Clean and concise plans are necessary for and efficient review, and to minimize construction delays.
The City of Grand Prairie Engineering staff reviews plans on a first in, first out basis. Each submittal review typically takes 20 business days. Depending on complexity of project and/or caseloads, additional time may be needed for each review. Applicant will be notified electronically via email (and phone call if requested) when review is complete, and with instructions on obtaining the reviewed submittal.
Communication with the City Engineering Staff via email is encouraged to help provide clarifications and address any questions throughout the review process. If a face-to-face meeting is deemed necessary, call the Engineering Department at 972-237-8321 to schedule the meeting. When requesting a meeting, an agenda must be provided by the Engineer of record via email, a minimum of 24 hours prior to the meeting in order for City Staff to prepare a productive and efficient meeting.
1. Initial Plan Submittal
Contact the Engineering Department at 972-237-8321 or firstname.lastname@example.org for a link to upload:
- An electronic copy of the complete plan set
- A completed and signed Private Development Plan Review Check List.
Each submittal will be checked for completeness; plans not meeting the above requirements shall be returned without a full review by all applicable departments.
Determination of a third-party drainage review will be made within two business days of the initial submittal.
2. Second Plan Submittal Requirements
The second submittal shall be submitted to the Engineering Department on the first floor of the Development Center, 206 W. Church St., Grand Prairie, TX 75050, and shall include:
- An electronic plan set to be uploaded to the project file
- Three (3) complete 22”x34” (“full size”) bound sets
- One empty three-ring binder, a minimum of 2” in width
- Two copies of any study and/or report completed in support of the project.
These include, but are not limited to: Traffic Impact Analyses, TxDOT Plans and Traffic Control Plan, Flood Studies, etc.
3. Subsequent Submittal Requirements
Any additional subsequent submittals shall be uploaded electronically into the project file. Contact the Engineering Department at 972-237-8321 or email@example.com when the electronic set is uploaded.
Additional hard copies may be requested for staff use at any time throughout the review process. The Engineer of Record shall return any mark-ups with each re-submittal.
4. Final Revisions and Mylar Cover Sheet
City staff will notify the design engineer of when to submit the Mylar Cover Sheet. The Mylar Cover Sheet is to be sealed and signed by the Engineer of Record, and signed by the Developer prior to circulation for City Staff signatures.
In addition to the Mylar Cover Sheet, the Final Revisions submittal shall include one (1) full-size bound set to be delivered to the Engineering Department, and an electronic copy of the plans uploaded into the project file. City Staff will sign and date the Mylar Cover Sheet and return it to the applicant with the final mark-up.
Civil Engineering Plan Release for Construction
The release of plans for construction is based on general compliance, and does not approve or warrant the design, and does not relieve the Owner/Developer from any items discovered during construction which are deemed necessary to comply with Federal, State, or City ordinances and standards. The current City Standard Details at the time of release of the Public Works construction permit shall be used to ensure continuity of construction of public improvements.
Once all of the City comments have been appropriately addressed and the plans are deemed complete, City Staff shall notify applicant with instructions for the Final Revisions submittal and Mylar Cover Sheet, signed and sealed by the Engineer of Record and signed by the Developer. City Staff will sign and date the Mylar Cover Sheet and return it to the applicant with the final mark-up.
Each plan submittal shall be uploaded electronically for back-up purposes. The second submittal bound sets, and Final Revisions submittal bound set shall delivered to the Engineering Department on the first floor of the Development Center located at 206 W. Church St., Grand Prairie, Texas 75050.
Final Plan Submittal
Once the Engineering Department has signed and returned the Mylar Cover Sheet and final mark-up to the applicant, the Developer will be responsible for supplying to the Engineering Department on the first floor of the Development Center at 206 W. Church St.:
- One (1) full size Mylar set
- Two (2) full size paper copies
- Three (3) half size paper copies
- Two (2) CDs containing a PDF electronic file of the signed Final Submittal
- An electronic copy of the signed Final Submittal shall also be uploaded to the project file.
The Developer is responsible for making enough copies of the signed Final Submittal for all necessary contractors, sub-contractors, construction staking surveyors, and private consultants whom the Developer deems essential to have a copy. The copies referenced above are for City Staff use and file.
Once the Final Plan Submittal has been received by the Engineering Department, it is the responsibility of the Developer to obtain all necessary City of Grand Prairie permits or letter(s) of permission from other public agencies including, but not limited to: TxDOT, North Texas Municipal Water District (NTMWD), TRA, USACE, TCEQ and FEMA. Copies of these permits shall be submitted to the City for review and record retention. The standard permits required for construction are as follows:
City of Grand Prairie Permits
The contractor(s) shall submit a Public Works Construction Permit along with all supporting documentation to the Engineering Department on the first floor of the Development Center located at 206 W. Church St., Grand Prairie, Texas 75050. Once the Permit is released by the Development Coordinator, a Pre-Construction Coordination Meeting must take place prior to the start of construction on the project site. Call 972-237-8321 to schedule this pre-construction meeting. Once a date has been set, the Developer is responsible for contacting all of his/her contractors and consultants to inform them of the meeting time and location.
All development or re-development within the City of Grand Prairie requires a permit prior to the start of any construction. The following link will help determine which permit(s) are necessary: Engineering Permit Process
Below is a list of the more frequently needed permits for construction:
- Floodplain Development Permit – if located within the Special Flood Hazard Area (SFHA) or within 200-feet of SFHA
- Clearing/Grubbing/Earthwork Permit
- Public Works Construction Permit
- Building Permit
Texas Department of Transportation (TxDOT) Permits
All TxDOT permits are issued to the City of Grand Prairie, not the private Developer. Permit plans shall be submitted to the Engineering Department for review and processing. All TxDOT permits shall be obtained prior to construction.
Stormwater Pollution Prevention Plan (SWP3)
The Owner/Operator is responsible for the preparation of the Stormwater Pollution Prevention Plan (SWP3) prior to any site work. A Fully executed SWP3 shall be submitted electronically (email) to the Stormwater Department for review and acceptance. The SWP3 shall be prepared in accordance with the TPDES Construction General Permit and the City of Grand Prairie Ordinances. All SWP3 documentation shall have all the signatory requirements in place by both Owner and Operator prior to submittal. A copy of the accepted SWP3 shall be kept on site and posting of the Construction Site Notice (CSN) and TCEQ Permit shall be in plain view of the general public. Copies of the filed Notice of Intent (NOI), Construction Site Notices (CSNs) must be provided to the City of Grand Prairie’s Stormwater Department.
All erosion controls shall be installed in accordance with the Stormwater Pollution Prevention Plan (SWP3) and Erosion Control Plans. Prior to any earth disturbing activities commencing on, the Stormwater Department or designee shall inspect Best Management Practices (BMPs).
Early Clearing, Grubbing, and Earthwork Permits
In order for an early Clearing, Grubbing, and Earthwork Permit (grading permit) to be issued, an applicant must have the following submitted to and accepted by the Engineering and Stormwater departments:
- SWP3 for sites greater than 1 acre
- Grading Plans
- Erosion Control plans
- Offsite drainage easements as needed
Each contractor or subcontractor must possess a copy of the Final Submittal, and a copy of the Public Works Construction Permit with supporting documentation at the project site. At least one (1) copy of the City of Grand Prairie Clearing, Grubbing, and Earthwork permit, SWPPP, the NOI, and TxDOT Permit(s) as applicable shall be onsite at all times.
1. Preliminary Walk-Through (or Pre-Walk Inspection)
When project utilities, final grade, and paving are complete, and final stabilization nears completion; the Developer or representative will schedule a Pre-Walk Inspection of the site with the City Inspector to review the project completion status and discuss final acceptance requirements. This meeting is a mandatory requirement for final walk-through, and final project acceptance and occupancy.
The Engineer of Record shall submit one set of preliminary record drawings for review to the City Inspector. The preliminary record drawing set shall include any field changes, and show actual built conditions. It is preferred that the preliminary record drawings be provided at the Pre-Walk Inspection, but is mandatory for the Final Walk-Through.
The City of Grand Prairie Inspectors shall review this set for accuracy and use it during the Final Walk-Through Inspection.
The preliminary record drawings must be submitted and reviewed prior to the scheduling of the Final Walk-Through/Punch List Walk.
The City Inspector will provide a preliminary punch list to the Developer. Once the preliminary punch list items are complete, the Developer may schedule the Final Walk-Through with the City Inspector.
2. Final Walk-Through
Once the preliminary record drawings have been submitted and reviewed by the City Inspector, and the preliminary punch list is complete, the Developer will schedule a Final Walk-Through with the City Inspector. Scheduling is subject to availability of Public Works representatives, and is only during normal business hours. The Engineer of Record is to attend the final walk-through as an absolute minimum.
The preliminary record drawings will be used at the Final Walk-Through to verify all public improvements.
The Developer must provide sufficient notice when requesting the walk-through date, and is responsible for contacting all relevant non-city personnel.
Upon completion of the Final Walk-Through, the City Inspector will issue a punch list to the Developer. The City Inspector will verify that the punch list items are complete before recommending final project acceptance.
1. Project Closure
The Developer/Contractor must confirm completion of the project once the stabilization thresholds have been met, all erosion control BMPs associated with the project removed, and provide a copy of the SWP3 Notice of Termination (NOT). After confirmation, the Stormwater Department or designee will sign off on the final check list.
2. Record Drawings and Final Acceptance
In order to receive final acceptance of a project, the Engineer of Record must deliver the following to the Engineering Department on the first floor of the Development Center, 206 W. Church Street, Grand Prairie, Texas 75050:
- Final Acceptance Checklist
- A Mylar set of the final record drawings, including revisions per comments made during the final walk-through
- CD containing accurate and complete Record Drawings/As-built in both CAD and PDF files
Refer to the Record Drawing Submittal Process for the complete requirements to submit Record Drawings.
The Development Coordinator, Inspection Supervisor, and project inspector will review the final record drawings for completeness. Once verified by the Development Coordinator and City Inspector, a final acceptance letter will be issued by the City Engineer stating that the inspection and testing of the project have met the standards of the City of Grand Prairie.
Issuance of the letter of acceptance will precede any release of a full certificate of occupancy or the release of any Building Permits for signal family homes within a residential subdivision.